Table of Contents
Acknowledgments ix
Introduction xi
1 Defining, Creating, and Developing a Local History Archive 1
The History of Local History 1
Scope and Formats of Materials 4
Mission Statements 8
Managing 11
Policies and Procedures 11
Planning 12
Staffing 20
Scenarios 21
2 Collection Development Policies for the Local History Archive 27
Defining and Building 27
Priorities and Limitations of the Local History Archive 30
Users/Patrons 32
Programs 32
Gift Policy 34
Deaccessioning Policy 35
Resource Sharing/Cooperative Policy 36
Policy Implementation and Review 37
3 Acquiring and Making Local History Collections Accessible 39
Processing Step 1: Appraisal 40
Appraisal Theory 42
Organizational and Institutional Records 45
Personal Papers 47
To Acceptor Not to Accept 48
Recap: Conducting an Appraisal, How to Do It 51
Processing Step 2: Legal Transfer 53
Deed of Gift 53
Organizational Agreement 56
Records Transmittal Form 57
Monetary Appraisals for Donors 59
Donor Requested Restrictions 59
Abandoned or Orphaned Collections 60
Recap: Legal Transfer, How to Do It 61
Processing Step 3: Accessioning 62
Deaccessioning 67
Processing Plan 68
What's in a Name? 68
Recap: Accessioning, How to Do It 69
Processing Step 4; Arrangement 70
Levels of Arrangement and Description 72
Recap: Arrangement, How to Do It 81
Processing Step 5: Description 82
Finding Aids 84
Digitization 92
Unknown Provenance 94
Recap: Description, How to Do It 94
Processing Step 6: Access 96
Access-Policy 97
Utilizing the Online Public Access Catalog 98
Web Finding Aids 100
Copyright 101
Outreach 104
Reference Services 107
Recap; Access, How to Do It 110
4 Care of a Local History Archive 113
Preservation 115
Digitization as Access and Preservation 122
Security 131
Disaster Awareness, Prevention, and Recovery 134
Conclusion 139
Bibliography 143
Index 147
