Event Manager's Bible: The Complete Guide to Planning and Organising a Voluntary or Public Event

by D. G. Conway

Overview

Anyone responsible for organising a voluntary or public event will want to do it safely and well, complying with the legislation relating to different aspects of their event.

This book will help you to research, plan, organise, manage and deliver any event, match, show, tournament or function that will be attended by more than a handful of people.

You may be running a gymkhana, fete, fun run, steam fayre, half marathon, carnival, school sports day, jumble sale, tennis tournament, car boot sale, model aircraft show or even a huge pop festival or Formula 1 car race.

Whatever it is, the principles are the same. As event manager you will need to research, plan, liaise with authorities, obtain permissions and licences, comply with legal requirements and then deliver the event to the public.

Product Details

ISBN-13:	9781845283032
Publisher:	How To Books
Publication date:	08/15/2009
Edition description:	Revised
Pages:	316
Product dimensions:	6.70(w) x 9.60(h) x 0.90(d)

About the Author

Des Conway first became involved in event planning and managing in 1980, where he made and saw many mistakes and began to identify what makes an event fail or succeed. Later, and over 18 years, he played a central role in policing a variety of small, medium and large events, where he learned more about what makes an event a success. Lack of planning, lack of understanding and overlooking key issues often make an event far less successful than it should be. That's why he wrote this book - a handbook of information and experience to ensure that your event is a success.

Table of Contents

1 Introduction 1

2 The event manager: Selecting and nominating one person with ultimate responsibility and authority for delivering the event 11

3 The event objective: How to generate a clear definition of what you are trying to achieve and the ultimate objective of the event 13

4 Planning the event: The necessity of detailed investigation and planning 16

5 Health and safety: Ensuring your moral and legal obligation to deliver a safe event, at which everyone concerned has safety as a primary concern 20

6 Type of event: Consideration of the type of event you can successfully organise and run 40

7 When to run the event: Some critical considerations in deciding when to run your event 48

8 Defining your target audience: The importance of defining your target audience, which is critical to many other decisions and arrangements for the event 52

9 Audience size: Establishing a projected event size, in terms of numbers attending 56

10 Advertising: A look at the specialist are of advertising, specific to the organisation and running of an event, to help you decide how to advertise at least cost, with greatest benefit 65

11 Event attractions: Establishing which attractions to supply at the event, after consideration of the investigations and plans set out above 72

12 Event requirements: Investigating, researching, listing and discussing what you need in order to deliver the event - from cash bags to fence posts and signs to security 79

13 Accommodation and services: Consideration of the elements of accommodation and services that are common to all types of event 86

14 Event site: The importance of defining the criteriafor an ideal site and how to decide on the suitability of a known site 95

15 Traffic management: The art of organising the safe and timely arrival and departure of a large number of vehicles to and from one site 116

16 Sign posting: Legal restrictions on sign posting and the critical need for sign posting for all aspects of the event 125

17 Permissions: The importance of thoroughly investigating and obtaining and obtaining the necessary permissions for the event from relevant groups, organisations and authorities 141

18 Car parking: The potentially disastrous effect of badly planned and executed car parking 152

19 Radio communications: The benefits of radio communications at larger events 167

20 Staffing: The roles that need to be filled and the importance of organising, training and managing staff 172

21 First aid: A look at the specialist are of first aid, and how medical cover requirements vary depending on event type, size and location 193

22 Security: A brief discussion of event security, which can be a significant issue at some events 201

23 Insurance: The types of insurance that may be available and required 208

24 Emergency and normal procedures: The need for established procedures to efficiently organise, plan and run the event, including normal and emergency procedures, so that staff memebers know what they should be doing under all circumstances 211

25 Formal presentation: Presenting plans and proposals to the authorities to seek formal licensing and or written approval to run the event 227

26 Event manager's manual: The documents that need to be available to the event manager and other staff or authorities during the event 234

27 Money: The significant problems associated with handling quantities of money, including administration and risk 239

28 Accounts: The need to keep track of and control income and expenditure 250

29 Video diary/evidence: Use and benefits of a video diary in the planning and organisation of the event 253

30 Setting up: The importance of a structred method of setting up the site and attractions for the event 256

31 Site maintenance: The need for ongoing maintenance and reviews of the site and facilities during the event 262

32 Strip down/clear up: Areas for consideration and some simple methods for executing this important phase 266

33 Final debrief: A review of the benefits of the format, method and goals fo a final debrief 275

34 Final report: A discussion and review of the format and benefits of a standardised final report 279

35 Conclusion 283

Annex A 285

Annex B 301

Index 313